SG014

Field Data Capture

Title

Compliance Level

Expand All

GENERAL

Mandatory

1.1 Scope of Work

Requirement

As part of the further development of the NSW Department of Education Asset Management System (AMS), the Department requires scaled current plans and certain textual data for state schools within New South Wales.

The captured information will be utilised by the Department of Education for their graphic based AMS which incorporates GIS (Geographic Information System) technology. The Department may also use the information for other purposes.

The scope of the work is for the field data capture of the work carried out under this Contract.

Field data capture for any existing buildings and site may be available from the Field Data Capture Contact Officer.

The nature of the data required is summarised below and detailed in the Tender Document headed “SPECIFICATIONS FOR FIELD DATA CAPTURE”.

The data provided by the Consultant pertaining to graphic elements will be loaded into a Microstation CAD system by NSW Public Works Surveying & Spatial Information Services.

1.2 Field Data Capture Officer

For advice regarding data capture contact the Field Data Capture Contact Officer:

Mr Shaun Epe

CAD & Spatial Manager

Level 3 Block E 84 Crown Street,

Wollongong NSW 2500

Phone: 02 4226 8514

Email: shaun.epe1@finance.nsw.gov.au

Refer to Preliminaries - 7.4 Preferred Subcontractors Schedule for the current list of Preferred Field Data Consultants

1.3 Description of Work

This work requires the engagement of a suitably qualified consultant to capture information on the works carried out under this contract. Consultants are required to:

Visit the school site
Locate certain features of the school to a specified linear accuracy and measure certain elements to a specified area accuracy
Develop dimensioned field plans and provide field notes that can be readily interpreted
Obtain textual data

Required graphic data includes school property boundaries, building outlines, floor plans and certain site details.

Textual data must be subsequently loaded into the supplied DoCDET format by the Consultant to allow its importation to a Department of Finance and Services database. These data includes details on building fabric, building function, details on fume extraction, dust extraction, evaporative coolers and the like.

A full list of the above data elements and their required format is provided in the Tender Document “SPECIFICATIONS FOR FIELD DATA CAPTURE”.

The Consultant shall carry out the work in accordance with the Tender Document “SPECIFICATIONS FOR FIELD DATA CAPTURE”.

1.4 Deliverables

The Consultant shall provide the following deliverables:

Site Detail Information
Field notes and diagrams of all required graphic elements
Site photographs
DoCDET files containing all required textual elements
Signed quality assurance (QA) documents for the textual data produced from DoCDET
Completed QA checklists and Consultant Reports signed by the registered surveyor supervising the fieldwork.
Certification by the registered surveyor and the Principal of the Consultancy of:
- Department of Finance and Services hardcopy output produced from the Consultant’s data
- Dimension tables of buildings and rooms
All source documents supplied as part of the information package.

1.5 Principal Supplied Material

In addition to these Tender Documents, the Principal will supply the following material in information packages, on request by the Contractor (give 3 weeks notice):

Plots of existing data capture information
DoCDET containing existing textual information

1.6 Access

The Consultant must arrange suitable times for field data capture with School Principal. Access to schools during school holidays and examination periods may not be available.

1.7 Completion

All data must be returned to The Person with Full Authority/Superintendent’s Representative or his/her nominated officer within four (4) weeks of commencement of the separable portion for this work.

Data captured by the Consultant will be processed by the Principal and returned to the Consultant for certification within two weeks of receipt of the data.

Data capture will be deemed to be complete upon receipt of written certification by the Consultant that the CAD output is a true representation of the field data captured.

Document References

Mandatory

The lastest version of the Field Data Capture Specifications for SINSW schools and TAFE Colleges are available below .

Download the Field Data Capture Specifications for SNW schools and TAFE Colleges (MAY 2019)